Explore Your Space from the Sidebar

The Recoble sidebar is your starting point for finding and opening notes, workboards, and shared items. Open the features you use most right from the icon bar on the left and the space tree.

Understand the Sidebar Layout

The sidebar has three main areas.

1. Use the icon bar on the far left to go to main features such as Home, Space, Dashboard, and Calendar. Click the Space icon to open your notes and workboards.
2. On the space screen, check the space name at the top of the sidebar to see which space you are in.
3. Browse the Recent, Tags, Personal, Shared with me, and Files sections in the middle list. In a collaboration space, you see a Shared section instead of Personal and Shared with me.

💡 Tip: To change the section order, open the ⋯ menu next to a section name and choose Arrange sidebar.

✋ Note: Mail and Chat are Labs features. Turn them on in Settings › Labs and they appear in the icon bar.

Navigate on Mobile

Mobile has the same features in a more compact layout.

1. Tap the menu button in the top-left to open the note list and tree for the current space.
2. On the space screen, tap the space name at the top center to switch spaces.
3. Use the tabs at the bottom to go to features such as Home, Space, Calendar, and AI.
4. To find an app that is not in the bottom tabs, tap More.
5. To reorder or hide apps, press and hold a tab icon, or tap Reorder in More.
6. The search button at the top opens search for the current screen.
7. Tap your profile picture in the top-right to see Settings, Help Center, and Log out.

✋ Note: Help content is the same on mobile and desktop. When a guide mentions the left icon bar, look for the same feature in the bottom tabs or in More on mobile.

Open Notes and Workboards

The space tree shows notes and workboards together.

1. Find the item you want to open in the sidebar.
2. Click the item name.
3. A note opens in the editor, and a workboard opens in the workboard view.
4. If an item has child items, click the arrow on the left to expand or collapse it.

✋ Note: You can put notes and workboards under a note. You cannot put other items under a workboard.

💡 Tip: On desktop, the notes and workboards you open stack up as tabs above the content. Click a tab to switch between them.

Create a New Item

Use the Add button at the top of the sidebar to create a new note or workboard.

1. Make sure you are in the right space.
2. Click Add.
3. In the window that opens, choose Blank note or Blank workboard. You can also choose a template or import from this window.
4. When the new note opens, enter a title and body.
5. If needed, drag the item in the tree to move it where you want.

💡 Tip: Click the ▾ next to Add to choose Note, Workboard, or My templates directly, without opening the window.

✋ Note: If you have read-only access, you see a notice instead of the Add button.

Use Search and Recent Items

When you have many items, use search and the Recent section together.

1. Click the search field at the top of the screen.
2. Enter words from the title or body.
3. Select the note or workboard you want from the results.
4. Reopen items you opened recently from the Recent section in the sidebar.

Frequently Asked Questions

I do not see my note in the sidebar.

First check that you are in the right space. Notes created in another space only appear after you select that space.

I moved an item in the tree, but its position did not change.

If you have view-only access, you cannot move items. Also, you cannot put items under a workboard. Try moving it under a note instead.

Can I change the order of the left icon bar?

Yes. Click the Customize sidebar button at the bottom of the icon bar to open the Reorder Apps window. There you can change the order or hide apps you do not use.

On mobile, press and hold an icon in the bottom tabs, or tap Reorder in More, to open the same window. If you have many apps, the first four in the order appear in the bottom tabs, and the rest go into More.